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Members Constitution

1.   Name

The club will be called Celtic Sword Club (Hereinafter will be referred to as The Club) and it may also be known as Celtic Sword fencing club


Celtic Sword club will be affiliated to British Fencing. 



2.   Aims and Objectives

The purposes of the Club are to provide facilities for, and to promote participation in, the amateur sport of fencing in Swansea Area which will include

  1. Create a safe and friendly environment for all club members

  2. Offer coaching and competitive opportunities

  3. Promote the club within the local community

  4. Ensure a duty of care to all members of the club

  5. Provide all its services in a way that is fair to everyone

  6. Ensure that all present and future members receive fair and equal treatment.



3.   Membership

  1. Membership of the club shall be open to anyone interested in the sport on application regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs. However, limitation of membership according to available facilities is allowable on a non-discriminatory basis.

  2. The club may have different classes of membership and subscription on a non-discriminatory and fair basis. The club will keep subscriptions at levels that will not pose a significant obstacle to people participating but will cover costs of venues, promotion, replacement of equipment and other requirements associated with the running of the club. The membership has the following categories available;


  • Full Member (individual)

  • Full Member (Family)

  • Full Member (Student full time University Education)

  • Life Member (Awarded for contribution to the club)


  1. The Club Committee may refuse membership, or remove it, only for good cause such as conduct or character likely to bring the club or sport into disrepute. Appeal against refusal or removal may be made to the members.

  2. Members in each category will pay membership fees as determined at the Annual General Meeting.

  3. Individuals shall not be eligible to take part in the business of the Club, vote at general meetings or be eligible for selection of any Club team unless the applicable subscription has been paid by the due date and/or membership has been agreed by the Club committee.

  4. All fencers must be insured through The British Fencing Association (BFA). It is the member’s responsibility to ensure this is up to date and of an appropriate level. Membership of Celtic Sword Club and being allowed to fence at its venues is conditional on BFA Membership and its insurance cover.



  1. Fees

Membership fees are to be paid on time via a standing order to the club account.

Lloyds Bank

Sort Code: 30-67-69

Account No:27115160

Celtic Sword Fencing Club



  1. Sports Equity

    1. This Club is committed to ensuring that equity is incorporated across all aspects of its development. In doing so it acknowledges and adopts the following Sport England definition of sports equity:


  1. Sports equity is about fairness in sport, equality of access, recognising inequalities and taking steps to address them. It is about changing the culture and structure of sport to ensure it becomes equally accessible to everyone in society.


  1. The Club respects the rights, dignity and worth of every person and will treat everyone equally within the context of their sport, regardless of age, ability, gender, race, ethnicity, religious belief, sexuality or social/economic status.

  2. The Club is committed to everyone having the right to enjoy their sport in an environment free from threat of intimidation, harassment and abuse.

  3. All club members have a responsibility to oppose discriminatory behaviour and promote equality of opportunity.



  1. Committee / Officers of the Club


  1. The officers of the club will be

    1. Chair

    2. Secretary

    3. Treasurer

    4. Welfare Officer

    5. Volunteer Coordinator


  1. All officials will be unpaid volunteers

  2. All committee members must be members of the Club.

  3. The club will be managed through the Management Committee consisting of: Chair, Secretary, Treasurer, Welfare Officer, Volunteer Coordinator. Only these posts will have the right to vote at meetings of the Management Committee.

  4. Officers will be elected annually at the annual general meeting (AGM). All officers will retire each year but will be eligible for reappointment

  5. If the post of any officer or ordinary committee member should fall vacant after such an election, the Executive Committee shall have the power to fill the vacancy until the succeeding Annual General Meeting.

  6. The Management Committee will be convened by the Secretary of the club and hold no less than Three meetings per year.

  7. The Management Committee will have powers to appoint sub-committees as necessary and appoint advisers to the Management Committee as necessary to fulfil its business.

  8. The Committee will be responsible for disciplinary hearings of members who infringe the club rules/regulations/constitution. The Committee will be responsible for taking any action of suspension or discipline following such hearings.

  9. The quorum required for business to be agreed at Management Committee meetings will be: Three, according to number of officers in post.

  10. The Management Committee will be responsible for adopting new policy, codes of practice and rules that affect the organisation of the club.

  11. To avoid conflict of interest Club Officials cannot hold office if they have an interest in another Fencing club



7.   Finance

  1. All club monies will be banked in an account held in the name of the club.

  2. The club’s Treasurer will be responsible for the finances of the club.

  3. The financial year of the club will run from 1st April to 31st March.

  4. A statement of annual accounts will be presented by the treasurer at the AGM.

  5. Any cheques drawn against club funds should hold the signatures of the Treasurer

  6. All surplus income or profits are to be reinvested in the club. No surpluses or assets will be distributed to members or third parties.



8.   Annual General Meetings

  1. General Meetings are the means whereby the members of the Club exercise their democratic rights in conducting the Club’s affairs.

  2. The Club shall hold the Annual General Meeting (AGM) in the month of April to:

  • Approve the minutes of the previous year’s AGM. 

  • Receive reports from the Chairman and Secretary. 

  • Receive a report from the Treasurer and approve the Annual Accounts. 

  • Receive a report from those responsible for certifying the Club’s accounts. 

  • Elect the officers on the committee. 

  • Agree the membership fees for the following year. 

  • Consider any proposed changes to the Constitution.

  • Deal with other relevant business.

    1. Notice of the AGM will be given by the club’s Secretary. Not less than 21 clear days’ notice is to be posted on the club notice board for all members to view. The AGM will receive a report from officers of the Management Committee and a statement of the accounts. Nominations for officers of the Management Committee will be sent to the secretary prior to the AGM.

    2. Elections of officers are to take place at the AGM.

    3. All members have the right to vote at the AGM.

    4. The quorum for AGMs will be Ten

    5. The Management Committee has the right to call extraordinary general meetings (EGMs) outside the AGM. Procedures for EGMs will be the same as for the AGM.

    6. All procedures shall follow those outlined above for AGMs.



9.   Discipline and Appeals

  1. All concerns, allegations or reports of poor practice/abuse relating to the welfare of children and young people will be recorded and responded to swiftly and appropriately in accordance with the club’s child protection policy and procedures. The Club Welfare Officer is the lead contact for all members in the event of any child protection concerns.

  2. All complaints regarding the behaviour of members should be submitted in writing to the secretary.

  3. The Management Committee will meet to hear complaints within 21 days of a complaint being lodged.

  4. The committee has the power to take appropriate disciplinary action, including the termination of membership.

  5. The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 7 days of hearing.

  6. There will be the right to appeal to the Management Committee following disciplinary action being announced. The committee should consider the appeal within 28 days of the secretary receiving the appeal.


10. Dissolution

  1. A resolution to dissolve the club can only be passed at an AGM or extraordinary general meeting (EGM) through a majority vote of the membership.


  1. In the event of dissolution, any assets of the club that remain will not be distributed or otherwise shared between the members of the club. 



11. Amendments to the Constitution

The constitution will only be changed through agreement by majority vote at an AGM or EGM.

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